Export Student Incident Data (ProgressBook ATT2SIS)

In the following example we will use RapIDutilities to create a data export from PerfectPass for a fictitious customer named Vision High School in the ProgressBook ATT2SIS Import format.

Note: This information was taken from the ProgressBook StudentInformation Import/Export Guide. Please report any documentation or process issues to VDS Support.

Overview

1. Install RapIDutilities v.2.0.0.196 or greater

2. Create a new PerfectPass Export map using the below reference guide then apply the FORMAT_DT text functions to the creationTime fields

3. Set a file output destination then run the map to produce the export file

Create a new map

1. Open RapIDutilities

2. Go to the PerfectPass Export tab

3. Click New

ATT2SIS Map Setup

1. Enter a unique Map Name

2. Enter a PerfectPass username and password, then click Apply

3. Click OK on the Login Success prompt
   
   
   

   Open

   

    

4. Open the Data File Mapping tab
   
   

   Open

   

    

5. Choose an Output File destination with .txt extension

6. Select Student Incident from the PerfectPass API droplist

7. Choose Fixed Width delimiter

8. Disable Column Names in Header

9. Click the Filter button

   1. Set the From Date to the beginning of the current school year

   2. Set the To Date to the end of the current school year

   3. Click Save
      
      

       

10. Add 7 columns and set the Column Length and Text/Function
    1 - Add student.IDnumber | length=9 | no Text/Function

    2 - Add creationTime | length=8 | Text/Function = FORMAT_DT(yyyyMMdd)

    3 - Add Static Column | length=4 | no Text/Function

    4 - Add creationTime | length=8 | Text/Function = FORMAT_DT(hh:mm tt)

    5 - Add creationTime | length=1 | Text/Function = FORMAT_DT(''t)
    6 - Add Static Column | length=1 | no Text/Function
    7 - Add Static Column | length=1 | no Text/Function
    
    

     

11. Click Preview to see output similar to the following. Note that you may not have any incident data to export at the time the ATT2SIS map is created.
    
    

     

12. Click Save

     

Now that the ATT2SIS map is created you may click Run to execute it.

Automation

The map can be automated by using the Command Line Operator button to create a batch file. We recommend Windows Task Scheduler to schedule the batch file to be run daily or as often as needed.

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