PerfectPass Data Overview & Specification
Student information including person data, class schedule, and photo can be imported into PerfectPass using the RapIDutilities import/export utility or the Data Management tool.
See Data Import & Export for a walkthrough showing how to use RapIDutilities to import / export PerfectPass data.
Data Requirements
File Format Information
CSV, TAB, PIPE data file only
Column names are option
Student Data only - One row per student
Student Data + Class Schedule – one row per student for each class
Student Data Specifications
Student record data is mandatory.
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This table details the default PerfectPass student data fields.
Custom data fields can be added by accessing Students > Manage > Edit Custom Fields.
Field Name | Description | Type | Required |
---|---|---|---|
StudentID | Student ID is used to lookup student records manually or when scanning an ID card. | String | Yes |
FirstName | Student first name | String | Yes |
LastName | Student last name | String | Yes |
MiddleName | Student middle name | String | - |
Grade | Student grade level | String | - |
Address1 | Student home address 1 | String | - |
City | Student home city | String | - |
State | Student home state | String | - |
Zip | Student home zip | String | - |
Phone | Student phone number | String | - |
Email | Student home email | String | - |
Birthdate | Student birthdate | String | - |
Gender | Student Gender | String | - |
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Student Class Schedule Data Specifications
Class schedules are optional. However, to import class schedules the student data fields must also be included.
This table details the PerfectPass class schedule data fields.
Field Name | Description | Type | Required |
---|---|---|---|
Period | Class period | String | Yes |
TeacherFull | Teacher's name | String | Yes |
ClassID | Class ID | String | Yes |
ClassName | Class description | String | Yes |
Location | Class location | String | Yes |
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Example Import
The sample Import.csv contains all required fields for student data with class schedules.
Student Data | Student Data + Class Schedule Data |
---|---|
StudentID |
|
Sample Import.csv
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Student Photo Requirements
JPG format only
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