Person data and ID photos can be imported into EliteID using the RapIDadmin Data Management tool.

See Data Import for an overview of the import process.

Data Requirements

File Format Information

File Type - CSV, Semicolon, Pipe, Tab, and Fixed Width
Column Header - One row column header is recommended but optional
Person Data - One row per person (unique Id Number per person)
ID Photo - A column containing the jpg photo filename is necessary if the jpg files are not named using the [idnumber].jpg naming convention
User Defined Fields - The data file may include User Defined Fields

Person Data Specifications

The below table details the default EliteID data fields. Unused fields can be ignored and additional User Defined Fields fields can be added to EliteID before the data is imported.

Custom data fields can be added and modified using the EliteID Form Designer Administration > Form Designer

Field Name	Type	Description	Type	Required

Field Name	Type	Description	Type	Required
Id Number	System field	ID Number is the primary identifier	String	Yes
First Name	System field	Legal First Name	String	Yes
Last Name	System field	Legal Last Name	String	Yes
First Name Preferred	System field	Nickname	String	-
Middle Name	System field	Legal Middle Name	String	-
Classification	User Defined Field	Staff,Student,Visitor,etc	String	-
Grade	User Defined Field	PK,K,1,2,3,etc.	String	-
Address1	User Defined Field	Home Address 1	String	-
Address 2	User Defined Field	Home Address 2	String	-
Address 3	User Defined Field	Home Address 3	String	-
City	User Defined Field	Home City	String	-
State	User Defined Field	Home State	String	-
Zip Code	User Defined Field	Home Zip	String	-
County	User Defined Field	Home County	String	-
Phone 1	User Defined Field	Phone Number	String	-
Phone 2	User Defined Field	Phone Number	String	-
Email 1	User Defined Field	Email 1	String	-
Email 2	User Defined Field	Email 2	String	-
Date of Birth	User Defined Field	Birth Date	String	-
Ethnicity	User Defined Field	Ethnicity	String	-
Gender	User Defined Field	Gender	String	-
Photo	System field	ID Photo in jpg format	Binary	-

Example Import

The EliteID-SampleImport.csv

Person Photo Requirements

JPG format
Cropped and in the proper orientation
Less than 100KB is recommended
Less than 600px height and width is recommended
Uniform aspect ratio is recommended

30030.jpg

kjones.jpg